Category Archives: Time Management

The Power Of One

Do you ever wonder if there is power in one? We believe there is and as business coaches we work with our clients to help them break down the business activities they need to participate in into bite-sized chunks.

In some cases doing one more thing can reap amazing results. Here are some powerful “ones” you can incorporate:

  • Suggest one more service to every client you speak with. Just as the fast food restaurants ask, “Do you want fries with that?”  you should be asking your clients the same thing.
  • Make one more client visit or cold call every day.  To determine whether this method might grow your business, consider your current conversion rate and multiply that by the power of one more call a day.
  • Commit one day per month to developing your skill set. Regardless of whether you attend a training networking event or sign up for an online class,  stay connected and educated keeps you relevant.
  • Read one book a month. If you already read for your area of expertise, pick up a work of fiction or something in a genre that has nothing to do with your work life.
  • Ask one client a week for a referral or testimonial.
  • Show up an hour early. If you believe the early bird gets the worm, then you want to be that early bird, you want to be the one whose doors open earlier than the competition and you want to be the business owner who answers his phone an hour earlier than “the other guy.”

What type of “ones” can you incorporate to help grow your business?

Business Productivity Facts

How productive are you? When is your most productive day of the week and when is your least productive day? The answers might surprise you and you should compare your results to these:

  • It’s been shown that Tuesday is the most productive day of the week; Friday is the least.
  • The most productive time of the day is 10:26 am and the lest productive is 2:55 pm.

Do you agree with these? While it might be difficult to pinpoint the exact moment when you’re the most, or the least, productive, we’re certain you’ve heard of the “three o’clock slump” so we think that’s where the 2:55 pm comes from.

What does all this mean to the business owner? It means you should take time to determine when you, personally, are most and least productive and then arrange your work tasks around those times. Tackle the hardest tasks when you’re most productive aka attentive and menial tasks during your own slump-time.

Do you know your personal productivity times?

Business Reports That Matter

When social media was first “taking off” everyone touted the numbers of followers and likes they had on their Facebook or Twitter or LinkedIn pages, but did those numbers matter? Were those people engaged with you and your content? Chances are some were, but there were those that were not.

In everything you do in your business you should be tracking your numbers and your successes as well as your failures. But to make it valid and to make those numbers mean something, you need to track the correct ones.

After you’ve set a goal, here are some numbers you may want to monitor:

  1. The time frame for your goal, broken down into measurable, actionable items. Track whether those goals are being met.
  2. What numbers actually mean success? Is it dollars? Numbers of new clients? Additional engaged followers on your social media pages? More clicks on your newsletter? Once you choose the numbers, it’s best to put a dollar value to them. Why? You’re in business to make money, right?
  3. Compare the goals you’ve set with the goals you’ve met. It doesn’t do any good to set a goal if you’re not checking in to see if you’re achieving the results you’d set for yourself.

What are you measuring? Are you following up to make sure they are numbers that make sense? We work with clients to help them set goals and targets. If you need assistance, contact us.

A New Year Means New Goals

Before 2015 makes its appearance, it is the ideal time to look at your achievements from the current year and set forth goals for the upcoming year. Do you look at the new year as a clean slate? Do you make it a practice to clear out last year’s goals before year end?

Here are items to reflect upon before the new year arrives. Determine now whether you need to change the way you track and monitor your goals and successes:

  • Are your goals clearly defined? You need to set goals that have measurable outcomes trackable performance indicators.
  • Are you tracking the correct metrics? Are you using the proper tools to measure goals?
  • Do you set aside time, on a regular basis, in your calendar and on your to-do list to check-in with your goals and make certain you’re on track? Taking time to regroup and set a new course early on is the best course of action; you don’t want to get to the end of the year and wonder what went wrong.

Take time now to write your goals down and kick start the new year with a plan of action!

How Organized Are You?

Quick! What does your desk look like? Can you see the top of it? Does it look like a bomb exploded and it’s stacked with towers of papers and file folders overflowing and stacks of “to-be-read” magazines on the chair next to you? If so, what kind of example are you setting for your staff or for clients that may come to your office?

You don’t have to completely change who you are, because some people are “naturally” messy, but you do need to keep up appearances, especially if you’re leading a team. What steps can you take to be more organized? Here are three suggestions:

  • Accept offers of help. If someone offers to help you make sense of the mess, take them up on it. There is more than one way to “file” and being organized with towers of paperwork may help you be more productive in your day to day operations.
  • Lead by example. If you walked into your employee’s cubicle and saw a desk that is in the same state as yours would you give him a high five or would you wonder, “how does he get anything done?”
  • Take time at the end of every day to clean and straighten your desk area — note that this could also mean your virtual desk area.  By that we mean, you need to tame the disorganization of your desk top in the fact of setting up file naming conventions so you can find documents when you need them and by filing and acting on emails when they come in so they don’t get lost in the shuffle.

What steps can you take today to get more organized?


Work From Home Efficiency Tips

So many people have an office in their home now; it’s a major trend. You might work at home all the time or just occasionally. Either way, working effectively from home requires a specific skill set that may not apply to those who work in an office building.

Here are some of the tips we share with our clients to make working from home effective and efficient (as well as productive!)

  • If you think you’re going off to work, you will be productive. If you think you’re home for the day, your productivity will suffer.
  • Don’t work at the kitchen table or on the sofa.
  • Make certain you have set office hours. Just because you’re not punching a clock doesn’t mean you don’t have to choose office hours and stick with them. Pick what works for you.
  • Establish a productive routine while you’re in your office. Have a daily plan of action.
  • Avoid environmental distractions. Don’t leave the TV or talk radio on for noise. Close the blinds if your office looks out at the street.

To work efficiently and effectively from home you need to apply the same dedication you would use going to a “real” office.  If you work virtually or telecommute for an employer, you need to show you can remain productive even when you’re out of the office.